University of Mississippi Medical Center
School of Medicine
Class Officer Policy
The University of Mississippi Medical Center School of Medicine is committed to providing outstanding education for medical students. In order to facilitate the process of student leadership and government, class officers are elected by each medical school class. Beginning with the 2006-2007 academic year, the following guidelines will be implemented to delineate the roles, responsibilities, and election of each office.
Class Officer Positions
The following offices are to be elected by each class:
1. President:
The primary role of the President is to provide leadership for the class
and function as the class representative. This includes, but is not limited to,
serving as a liaison between the class and the School of Medicine Administration,
serving as a member of the Associated Student Body and Medical Student Council,
and facilitating interaction between the class and faculty members. By serving in
these roles, the President is responsible for communicating relevant information
concerning policy, campus activities, etc. to the class. In addition, the President is
charged with facilitating communication among all class officers regarding any matter
deemed necessary. The President is responsible for organizing and overseeing the
Long Coat Ceremony during the senior year and for assisting with the organization
of the Match Day activities.
2. Vice-President:
The primary role of the Vice-President is to assist the President in
representing the class. This includes, but is not limited to, serving as a member of
the Associated Student Body and the Medical Student Council. The Vice President
is responsible for overseeing the note service for the class during the first and second
years. In the fourth year, the Vice-President is responsible for assisting the President
in organizing the Long Coat Ceremony and Match Day activities. In addition, the
Vice-President is charged with assuming the role of the President in the event that the
President is not able to represent the class.
3. Secretary:
The primary role of the Secretary is to work with the other class officers
to facilitate communication and record-keeping. This includes, but is not limited to,
keeping a class roster.
4. Treasurer:
The primary role of the Treasurer is to maintain and oversee the class=
financial accounts. This includes (a) working with the secretary of the Associate
Dean for Student Affairs regarding the class= activity fund derived from 59326 ASB
Activity Fund-Medical School and (b) overseeing the financial aspects of the Long
Coat Ceremony and Match Day activities.
5. Curriculum Committee Representative:
The primary role of the Curriculum Committee representative is to serve as a liaison between the class, the Curriculum Committee and Associate Dean for Academic Affairs. This includes relaying concerns and opinions of the class to the committee and communicating all relevant information regarding committee meetings to the class.
6. Social Chairman:
The primary role of the Social Chairman is to oversee and/or organize the class social functions and parties. This includes, but is not limited
to, organizing the M1/M2 Party in the second year.
Class Officer Elections
1. Each class officer position is to be elected to serve on an annual basis. Elections
for the first year medical school class are to be held no sooner than one month, and
no later than two months, after beginning orientation. The election for the office of
President of the first year class is to be facilitated by the Associate Dean for Student
Affairs; the election for all other offices is to be facilitated by the newly elected
President. The elections for officer positions for the second, third, and fourth year
classes will be run by the person serving as the current Class President, except for
the election of the President, which will be facilitated by the Vice-President. These
elections are to take place during the last quarter of the preceding academic year
for which the elections are to be effective.
2. In order to serve as a class officer, the student must be enrolled as a full-time, active
member of the class. In the even that an officer is not able to fulfill his/her duty or
that he/she resigns the position, a separate election will be held to fill the position.
The separate election will be facilitated by the President for all offices, except the
office of President, which case the Vice-President will facilitate the election. If an
officer is to be on leave of absence/away for a period to exceed four weeks, the officer=s
position may be filled by a separate election at the discretion of the remaining class
officers.
3. If an officer is not adequately performing the duties of their office, the class may
petition the President (or Vice-President) for action. Appropriate action may
include counseling of the officer by the Class President or Vice-President or, if
counseling is not effective, relieving the officer in question of his or her duties.
Following that, a separate election will be held to fill the position. The separate
election will be facilitated by the President for all offices, except the office of
President, in which case the Vice-President will facilitate the election.
4. Additional positions can be created at the discretion of the aforementioned class
officers in order to facilitate the needs of the class. These additional positions may
be appointed or elected according to the discretion of the other class officers.
